Caracas, 26 Enero 2013 No. 586
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Dear Friends,
I shall be in Miami Florida on the 21st of February,
maybe we can meet for Dinner.
This time, we have some information on the Association that is
gearing up to have all its papers and legal documents updated.
Please check it out and give your opinion.
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Dear
Fellow Directors [and Officers],
Please find attached a first working draft of a general by-law for
the ASAA for your consideration.
Please consider the draft with a view to discussing same at our
meeting on the 17th.
Regards,
Dennis
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From: Dennis Gurley
Sent: Friday, 04 January 2013 01:19 PM
Subject: FW: Board Meeting to be held on
January 17, 2013 at 3:00 PM
FYI
Please bring copies of the attachments with you when you attend
the Meeting on the 17th.
Dennis.
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From: Peter Sammy [mailto:peter.linda.sammy@gmail.com]
Sent: Friday, 04 January 2013 11:07 AM
Dennis,
I have a meeting in
Chaguanas on the January 17,
Hope to finish by
3.00PM so I would be late for our meeting.
However I have
included the financial statements which I have for 2012.
Review this and let
me know if this is ok for the meeting.
Peter
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On Dec 28, 2012 1:00 PM, <DGurley@jdsellier.com> wrote:
Fellow
Directors and Officers of ASAA;
Please see the attached Notice and Agenda for a Board of
Directors Meeting to be held at 129/131 Abercromby Street, Port-of-Spain on the
third Thursday next month.
The Minutes referred to in items 1 and 2 of the Agenda were sent
to you by e-mail of August 27, 2012 (see below).
Please bring a copy of the Minutes with you when you attend the meeting.
I shall supply you with a working draft of the By-Laws (item 3 on
the Agenda) under separate cover in good time before the meeting.
Garry as the Honorary Secretary, and Peter as the Treasurer, you
are both invited to attend.
Seasons Greetings and Well Wishes for the New Year.
Regards,
Dennis Gurley,
Director/Assistant Secretary, ASAA
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From: G M travellingcompanion@hotmail.com
Sent: Thursday, January 24, 2013 3:04 PM
Dear All
This is a reminder of the meeting carded for
tomorrow Friday 25th January 2013.
Attached are the minutes of the previous
meeting together with the agenda for tomorrows meeting.
I have also included a copy of a
constitution that we can use and amend for our needs.
I would suggest that we go through it before
the meeting, print it out and make the relevant changes to it for the
Association.
Finally I am attaching a copy of the correspondence
I got from the bank concering the requirements for opening a bank account for
the Association.
It would be ideal if we can all meet at the
bank at the same time to do the transaction.
Regards
Gary
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Date: Mon, 21 Jan 2013 16:07:47 -0800
From: bermentmcdowald@yahoo.com
Subject: ASAA constitution
Dear Don,
The directors of the association meet this
Friday to discuss the rules that will govern us.
I believe that you have a copy of the
document already. Peter Sammy, Dennis Gurley, Ladislao Kertesz, Chris Knowles,
Gary Mathews and Joe Habib are all directors and/or officers.
I wonder if you could share the comments
and/or suggestions that you indicated your intention to make sometime earlier.
One of the suggestions that I have (to
promote order) is that we should have a date specific for the close of a
register of members entitled to vote.
Looking forward to your comments.
Sincerely,
Joe
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NOTICE
of
Directors Meeting of the
ABBEY SCHOOL ALUMINI ASSOCIATION
to be held on Friday 25th January
2013 at 3:15 pm
at the office of J. D. Sellier & Co.,
129/131 Abercromby Street
Port of Spain
AGENDA
1. Adoption of the minutes of the meeting held on 21st
May 2012
2. Discuss the minutes of the meeting held on 17th
January 2013
3. Confirmation of bank account being opened by the Treasurer
4. Signing of and providing the necessary documents to open the
bank accounts
5. Discussion on establishing the Association’s Constitution and
confirming the composition of the Board / Executive
6. Handing over of documents to the relevant Officers / Directors
7. Confirmation of the change of both the Treasurer and Secretary
from being an Officer to be a Director
8. Matters arising
9. Other business
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MINUTES OF A MEETING
OF THE DIRECTORS OF
ABBEY SCHOOL ALUMNI
ASSOCIATION,
HELD ON THE 17th
JANUARY, 2013
AT THE OFFICES OF
J.D. SELLIER & CO.
AT 129/131
ABERCROMBY STREET,
PORT-OF-SPAIN
Meeting started at 3:30 pm
PRESENT: Joseph Berment-McDowald
Christopher Knowles
Dennis Adrian Gurley
Gary Matthews
REGRETS: Peter Sammy
Joe Habbib
Ladislao Kertesz
2013/1 Matters
arising from the meeting held on 21st May 2012
a. Amendment
of minute number 12 which was incomplete. The completed minute is as follows:
“Ladislao Kertesz suggested that the association habilitate a phone service (no
specific idea as to how it can be implemented) as there should be someone
calling by the telephone book those old boys that are out there and have never
been contacted or have not been contacted in a year’s time.
The
object of this is to bring the folks together as he was sure there is limited
Knowledge of the Association or need a reminder for special occasions where
there is something to celebrate (people need a shepherd)”.
b. Peter
Sammy in Minute 11 expressed concern over the funds held in an account at
Scotiabank, Tunapuna branch. It was agreed by all present at the meeting that
Peter will be asked to open an account at the said bank and branch where the
Chairman, Treasurer, Secretary and other Directors will be signatories to the
account. It was agreed that any 2 of the six executive members be allowed to
sign cheques or to perform any transactions on the account.
c. The
Treasurer will contact Peter to ask him to obtain the necessary information for
opening a new bank account in the Association’s name
2013/2 Building
the Association’s recognition
a. The Chairman suggested that the committee be dissolved but it
was felt that by getting individuals involved in various planned activities
will encourage persons to become involved with the Association.
b. Members of the committee suggested several activities such as:
1. Wild Meat Parang Lime
2. Fishing
3. Hiking
4. Weekend Luncheon
5. BBQ / Beach Lime
6. Trip to Venezuela
c. It
was felt that by arranging these activities, various old boys will help
organize and participate in these activities.
2013/3 Date
of next meeting
a. It
was agreed by all present that the date for the next meeting be Friday 25th
January 2013 at 3:15 pm. The venue will be the Board Room at J.D. Sellier &
Co.
The
meeting was declared closed at 3:50 pm.
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Ladislao Kertesz at kertesz11@yahoo.com,
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Photos:
251707LK12FACEBOOK, group
12NB0030AJAX21DEC, Salah Wilson and David de
Castro
11PD0002MSBEDI, Bakery
130117 Example of the Constitution of the
Association
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